FormEvo Share and eSign

A long time prior to the Corona Virus affect on the world stage, let alone the Law, there was ‘FormShare’ and as a forms feature, it was perhaps a bit radical for many firms and their staff, whom settled for ‘Paper’ form and wet ink signature, as the default position surrounding legal documents and forms..

However in March and April 2020 that default position around legal form drafting, signing and completing changed entirely. In effect the War on Corvid-19 has accelerated technological developments and access, and the world when its defeated this pandemic war, will be a different place with different technological usage.

FormEvo symobolises FormShare and eSign with the icon here.

The FormEvo’s team experience and credibility from SDLT eSubmissions has been the single biggest asset in the creation of FormEvo’s ‘FormShare’. Whether a form is Electronic i.e. has a PDF output or Digital i.e. has a submission receipt, it can be shared. Note a Digital submission does not need to be eSigned, the process is secure and negates the need for an actual signature at all.

The sole goal of FormEvo is to re-adjust the legal forms market by way of pushing two key buttons.

Cost and Efficiency.

FormShare and eSign have a small usage cost paid for via PAYG (Pay As You Go) basis and charging the fee to your client as a disbursement. FormShare alone is £1 per form shared, irrespective of how many parties the form is shared with.

eSign has a cost of £1.50, irrespective of how many signature parties are required. Thus the two elements together is £2.50, which is a lot less hassle than getting a envelope, stamp and a walk to the post office, its quicker and of course its ‘document distancing’ there is no actual handling of the paper by lots of different people.

Save yourself money and hassle and be ready for the future with FormShare.

This link here shows a short presentation about FormShare and how its well placed to assist with your firms ‘Document Distancing’ click here

Are electronic signatures legally binding?

We comply with eIDAS regulations to ensure your documents are legally binding in any court.

Here are some ways we have your back, legally.

For a start, once everyone has signed the document, you’ll get a full copy of all signatures with a certificate showing you:

  • Each signing party
  • Dates, IP addresses, and fingerprints
  • A full audit log

The document is stored securely in its electronic form in your account for easy access, by just you, anytime. To ensure all your documents are secure & legally binding we provide:

  • eIDAS compliance & exceedance of UK eSign regulation
  • Detailed audit log stored for each signature action
  • Identification of users verified before permitted to send documents
  • Document integrity checked, always
  • Unique fingerprint IDs for each document
  • Secure storage of documents and data
  • Signatory identity verified via email address, timestamps and geo-tracking
  • SSL 256-bit AES/RSA encryption
  • Only you and people you’ve authorised can access documents

eIDAS – EU & UK electronic signature law

The Electronic IDentification Authentication and trust Services or eIDAS for short oversee electronic transactions within the European Union’s internal market. eIDAS has been enforced since July 2016 and provides a consistent, standardised framework for secure electronic identification and verification across Europe.

It basically means you can be safe in the knowledge that any electronic document you send between two EU countries is safe, legally compliant, and regulated under the eIDAS agreement.

What does this mean for you? Will your contracts be legally binding with electronic signatures?

To start with, before July 1st, 2016 each county across the EU was required to comply with other’s individual counties eSignature regulations. eIDAS means that all standards across the EU will be the same. So for example, if you’re sending a document to France from the UK, you won’t have to check that France’s regulations match the UK’s because both countries play by the European Union’s laws.

The eIDAS covers all other EU countries so if you are sending a document to a business or person anywhere within the EU you can be safe in the knowledge that you are covered and your documents are legally binding. Further supplementing the eIDAS regulation, the UK Law Commission states that:

Electronic signatures can be used to execute documents, including where there is a statutory requirement for a signature (…) This means that, in most cases, electronic signatures can be used as a viable alternative to handwritten ones.

Brexit and Electronic Signatures

Now we have Brexit it is worth noting the eIDAS regulations will still be enforced, if before Brexit you have used an eSignature service, whether based in the UK or EU, this will continue to be recognised in the UK and the EU. Check back here in the future for further updates as the terms of Brexit become clear over 2020.

The different Types of eSignatures

There are three types of electronic signatures.

  • Standard Electronic Signature – any form of verification with evidence.
  • Advanced Electronic Signature – as above but also backed by a “digital signature” which is in the sole control of the signer.
  • Qualified Electronic Signature – as above, however, the digital signature comes from a company on the ‘Qualified Provider’ list.

At the moment, FormEvo eSign provides Standard Electronic Signature.

Are you ready to try FormEvo eSign?

Great! Call us on 0845 65 26 856 for further details or sign up to FormEvo now.